PA to the Head of Learning and Teaching
Marist College Ashgrove is a Catholic day and boarding school for boys in Years 5-12, situated in Brisbane's inner Northern suburbs. Inspired by the work of St Marcellin Champagnat, we pride ourselves on delivering excellent academic and career pathway results for our inclusive community of students.
The College is looking for an administrative assistant to assist our Head of Learning and Teaching. This is a term-time continuing position at Level 5 on the School Officer Classification scale ($31.9184/hour). Common daily hours are 8:00 am–4:06 pm, including a half hour unpaid meal break (38 hours/week).
Job tasks and responsibilities
Typical duties performed include, but are not limited to:
- Provide administrative support to senior management of a school where discretion and judgement are required, including: taking minutes; organizing appointments and diaries; initiating and handling correspondence (which may include confidential correspondence); monitoring telephone calls; and establishing and/or maintaining working filing systems
- Train staff classified at lower levels by means of personal instruction and demonstration
- Apply knowledge of advanced functions of computer software packages and
- Maintain the academic information published on the College app and the Parent Portal, including assessment schedules
- From verbal or rough handwritten instructions, answer non-standard executive correspondence, prepare papers, briefing notes or other written material
- Co-ordinate exam room bookings, equipment and special consideration
- Preparation for Information evenings and assemblies
- Liaising with academic bodies such as QCAA, QCEC, ACARA and ACER
- Relief reception as required
Skills and experience (Selection Criteria)
The ideal applicant will have the following:
- Excellent organisational ability and attention to detail;
- Excellent interpersonal skills and demonstrated capacity to prioritise work from varied stakeholders, including occasional large volume work flows and critical deadlines;
- Ability to maintain confidentiality;
- An advanced knowledge and experience in Microsoft Office applications with the ability to prepare documents using advanced Word functions including merging.
- An effective knowledge of the College’s processes in relation to curriculum, assessment and student records;
- Tertiary qualifications at Associate Diploma/Diploma level or equivalent qualifications relevant to the position
Applicants should address the criteria above in their application. Applicants should hold, or be eligible to hold, a Blue Card issued by the Public Safety Agency.
The College reserves the right to interview and employ a successful candidate before the closing date.
How to Apply
Your application needs to include the following:
- Cover letter outlining why you are applying for the position;
- Resume including two referees;
- A succinct overview of how you meet each of the essential selection criteria
- A completed application form which is available from the College website
Note: To be considered for this role you must clearly address each of the essential criteria outlining how you meet the expectations.
The Recruitment Process
If your application is accepted for the next stage, you will be invited to attend an interview.
The College reserves the right to interview and employ a successful candidate before the closing date. The advertisement will be removed once an appointment has been made.
All applicants will receive an email confirmation of the receipt of their application.
Marist College Ashgrove is a non-smoking workplace.
Applications close 27 February, 3:00 pm
Applications should be made through the College website and addressed to:
Julie Ward
Head of Staff Services
Marist College Ashgrove
Ph 3858 4643 or 3011 1308
This email address is being protected from spambots. You need JavaScript enabled to view it.
Please note that applications from agencies will not be considered at this time.